EFTA01074070

IPI 
INTERNATIONAL 
PEACE 
INSTITUTE 
Child Protection Policy 
Approved by 
Commenced on 
Revision due by 
Relevant Legislation, 
Ordinance, Rule and/or 
Governance Level Principle 
Responsible Organizational 
Unit 
[NAME] 
[DATE] 
August [ j, 2018 
- Article 130 of the New York State Penal Law (as 
amended in 2007) 
New York State Child Protective Services Act of 
1973 
United States Child Abuse Prevention and 
Treatment Act of 1974 (as amended in 2010) 
UN Convention on the Rights of the Child 
Executive Office and Human Resources 
Department 
CONTENTS 
1. Objective 
2 
2. Scope 
2 
3. Policy Provisions 
2 
4. Responsibilities 
4 
5. Definitions and Acronyms 
5 
6. Supporting Documentation  
5 
7. Versioning 
6 
1- Child Protection Policy (August 1 ], 2013) 
EFTA01074070

IPI 
INTERNATIONAL 
PEACE 
INSTITUTE 
Child Protection Policy 
1. 
Objective 
The Child Protection Policy articulates the International Peace Institute's (IPI) 
approach to the protection of children with whom staff members may come into 
contact with during the course of their employment or research. 
2. 
Scope 
The Child Protection Policy applies to all IPI staff members (which includes 
directors, officers, full-time and part-time employees, consultants, interns, and 
volunteers), as well as to all individuals commissioned by IPI on a temporary 
basis and staff members of any partner organizations, who may have contact 
with children during the course of their employment or research. This policy 
applies equally to all such persons, regardless of their level of contact with 
children. 
Since there is the possibility of contact with children whenever an individual 
enters into a new community, the Child Protection Policy is applicable whenever 
a staff member takes an in-country trip during the course of their employment 
with IPI. 
3. 
Policy Provisions 
IPI will develop and implement child-safe recruitment and screening processes 
including criminal record checks prior to engagement as per the Criminal 
Records Check Policy, and at least two verbal reference checks for all personnel 
(including interns and other temporary employees) whose work may involve 
contact with children. IPI will also require all applicants to disclose whether they 
have been charged with any child exploitation offenses. 
For positions that involve working with children, IPI will require applicants to 
answer behavioral-based interview questions in order to assess individuals' 
suitability for such positions. 
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For consultants employed by partner organizations, the responsibility of 
performing criminal records checks will be that of the partner organization and 
not of IPI. 
The Institute will require all IPI staff in contact with children during the course of 
their employment or research to sign a Child Protection Code of Conduct 
(Appendix 1) (in addition to criminal records check requirements). 
The Institute will also require staff members of organizations that partner with IPI 
to conduct research and/or carry out projects that involve contact with children to 
sign the Child Protection Code of Conduct. 
IPI will include in all new employment contracts that the Institute has the right to 
dismiss or transfer to other duties employees who breach IPI policy, including the 
Child Protection Policy and/or the Child Protection Code of Conduct. 
The Institute will not permit IPI staff to work on projects that involve contact with 
children where it can be demonstrated that they pose an unacceptable risk to 
children's safety or wellbeing. 
IPI will require that research projects involving contact with children be examined 
and approved by the IPI Management Team in accordance with the Research 
Ethics Policy. 
IPI will provide child protection orientation, as required, for IPI staff who may be 
in contact with children in the course of their employment or research. During the 
orientation, staff will be introduced to IPI's Child Protection Policy, with a 
particular focus on their responsibilities to protect children and on processes to 
report child protection concerns. 
The Institute will implement a risk management approach with regard to research 
that may involve contact with children in accordance with the Risk Management 
Policy. In particular, consideration should be given before undertaking: 
• work in a direct, unsupervised capacity with a child or children; 
• work with abandoned, orphaned, abused or sexually exploited children, 
and children with heightened vulnerability such as children with 
disabilities; 
• work in remote locations, such as activities in isolated or secluded or 
inaccessible locations; 
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• activities involving visiting a child's home or vice versa; and activities 
located in shelters, orphanages, or schools; 
• performing high-risk tasks with children including one-on-one activities and 
working alone or unsupervised; and 
• work funded by agencies with interests in child protection and advocacy. 
IPI will monitor compliance with applicable child protection legislation and the 
Child Protection Policy through periodic review and compliance monitoring 
systems. 
4. 
Responsibilities 
IPI's Human Resources Department will be responsible for implementation of 
recruitment-related matters (in accordance with Human Resources policies and 
procedures and the Criminal Records Check Policy) of the Child Protection 
Policy. 
The Human Resources Department will be responsible for providing information 
and resources to IPI staff members in contact with children during the course of 
their employment or research. 
IPI program directors will be responsible for notifying the Human Resources 
Department of research projects that may involve contact with children so that 
HR may provide staff with the necessary information and resources. 
IPI research partners will be made aware of IPI's Child Protection Policy, but will 
be responsible for providing their own staff members and consultants with child 
protection orientation and resources. 
The Institute's Human Resources Department will also be responsible for 
managing sign-off procedures for the Child Protection Codes of Conduct. 
The Management Team, in collaboration with the Human Resources 
Department, will review and update the Child Protection Policy at least every five 
years or earlier if warranted. IPI will consult agencies with interests in child 
protection and advocacy, and will review and update the Child Protection Policy 
in order to meet new requirements of these agencies. 
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], 2013) 
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5. 
Complaints Management 
The Institute's Management Team will be responsible for handling concerns or 
allegations of child exploitation and abuse and of non-compliance with IPI's Child 
Protection Policy and Child Protection Code of Conduct. 
Any staff member who acquires information that gives him/her reason to believe 
that any other staff member is engaged in conduct forbidden by this Policy will 
promptly report such information to any member of the IPI Management Team in 
either written or oral fashion. The Management Team will keep the identity of the 
complainant confidential, and will conduct an investigation of the allegation. 
If Management deems it necessary, appropriate disciplinary action will be 
taken—which may include suspension or dismissal—and a formal complaint will 
be filed in accordance with the reporting provisions of the New York State Child 
Protective Services Act of 1973. 
6. 
Definitions and Acronyms 
Child (plural children) 
Contact with Children 
In accordance with the United Nations Convention on 
the Rights of the Child, 'child' means every human 
being below the age of 18 years.
Working on an activity or in a position that involves or 
may involve contact with children, either under the 
position description or due to the nature of the work 
environment. 
The International Peace Institute. 
Consists of 
the heads 
of 
the research and 
administration departments at the International Peace 
Institute. 
Directors, officers, full-time and part-time employees, 
consultants, interns, and volunteers of the International 
Peace Institute. 
IPI/The Institute 
Management Team 
IPI Staff 
7. 
Supporting Documentation 
• Background Check Policy 
• Ethics Policy Statement 
• Risk Management Policy 
5 - Child Protection Policy (August 
], 2013) 
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8. 
Versioning 
Current Version 
Version 1 - Child Protection Policy, Approved by [NAME, 
TITLE, DATE] 
6-Child Protection Policy (August [ ], 2013) 
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Attachment 1 — Child Protection Code of Conduct (template) 
 
 [insert name], acknowledge that I have read and understand 
the International Peace Institute's (IPI) Child Protection Policy, and agree that while 
implementing  
 [insert title of 
project/activity] at IPI, I must: 
• treat children with respect regardless of race, color, sex, language, religion, political or other 
opinion, national, ethnic or social origin, property, disability, birth or other status; 
• not use language or behavior towards children that is inappropriate, harassing, abusive, 
sexually provocative, demeaning or culturally inappropriate; 
• not engage children under the age of 18 in any form of sexual intercourse or sexual activity, 
including paying for sexual services or acts; 
• wherever possible, ensure that another adult is present when working in the proximity of 
children; 
• not invite unaccompanied children to my home, unless they are at immediate risk of injury or 
in physical danger; 
• not sleep close to unsupervised children unless absolutely necessary, in which case I must 
obtain my supervisor's permission, and ensure that another adult is present if possible; 
• use any computers, mobile phones, or video and digital cameras appropriately, and never 
exploit or harass children or to access child pornography through any medium (see also 
"Use of children's images for work related purposes"); 
• refrain from using physical punishment on children; 
• refrain from hiring children for domestic or other labor, which is inappropriate given their age 
or developmental stage, which interferes with their time available for education and 
recreational activities, or which places them at significant risk of injury; 
• comply with all relevant international and local legislation, including labor laws in relation to 
child labor (in particular, Article 32 of the UN Convention on the Rights of the Child); and 
• immediately report concerns or allegations of child abuse in accordance with appropriate 
procedures; 
• immediately disclose all charges, convictions and other outcomes of an offense, which 
occurred before or occurs during my association with the International Peace Institute, that 
relate to child exploitation and abuse. 
Use of children's images for work-related purposes 
When photographing or filming a child for work related purposes, I must: 
• assess and endeavor to comply with local traditions or restrictions for reproducing personal 
images before photographing or filming a child; 
• obtain informed consent from the child and parent or guardian of the child before 
photographing of filming a child. As part of this, I must explain how the photograph or film 
will be used; 
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• ensure that photographs, films, videos and DVDs present children in a dignified and 
respectful manner and not in a vulnerable or submissive manner. Children should be 
adequately clothed and not in poses that could be seen as sexually suggestive; 
• ensure images are honest representations of the context and the facts; and 
• ensure file labels, meta data or text descriptions do not reveal identifying information about a 
child when sending images electronically or publishing images in any form. 
I understand that the onus is on me, as a person associated with the International Peace 
Institute, to use common sense and avoid actions or behaviours that could be construed as 
child exploitation and abuse. 
Signed: 
Date: 
8 - Child Protection Policy (August 
], 2013) 
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